The Pavilion Room is Trio’s private event venue. Our large, open room has one mirrored wall and a neutral palate of warm colors accenting the walls and furnishings. The carpeted room features a built-in bar / beverage area and two private restrooms. Local artwork gives the room unique appeal.
Trio’s Pavilion Room accommodates a maximum of 80 people (a very cozy 80) for a seated function. It can accommodate up to 100 (coming and going) for a cocktail buffet party.
Room Use Fees
25 people or less: $50
26 to 50 people: $100
51 people or more : $125
How to book a date and what if I cancel?
There is a $100 deposit to reserve the Pavilion Room which will be applied to the final bill. Because of high demand, this deposit is non-refundable in the months of December, May, and June. To cancel a date for all other months, we require two weeks notice.
For refund of deposit we require two weeks notice except for the months of December, May, and June. No refunds are given for those months. In the case of last minute cancellations (we define “last minute” as any time after staff has been assigned to your event) we will charge the $50 room fee and guaranteed staff service charge of $50 for each person scheduled for the room (December, May, and June will forfeit the full deposit plus service charges).
For more than 20 years we have been offering a diverse menu made with the freshest seasonal ingredients. We strive to offer wild-caught fish and local and organic produce when available. All of our menu items are made to order and, therefore, we plan custom menus for each event.
Every party menu is based on our weekly restaurant fare, the size of your group, and the production schedule of our kitchen. Please visit with one of our managers to discuss the specifics of your event. We’ve got the perfect recipe for your event success!
The following points are some basic menu guidelines to help you begin to plan for your group:
- Groups of 25 or fewer possibly, depending on the day and time, may order directly from our restaurant menu, or you may pre-select your favorite items to create a custom bill of fare for your group. A la carte prices apply.
- If your group is between 25 – 35, we ask that you select 3 – 5 items from our standard restaurant menu. A la carte prices apply.
- Pre-selected entrees with a confirmed number for each entrée are required for groups larger than 35. Custom menus are designed for a party of this size and all-inclusive pricing may apply. For example: salad, entrée, dessert for a set price per person is $24 – $35 (not including beverage, service charges and tax).
- Hors d’oeuvres buffet parties: minimum food purchase of $350.00.
PAVILION ROOM FAQ’S
Is there a room fee?
Yes, we charge a nominal fee to use our Pavilion Room. The fee is based on the number of guests. It is $50 for 25 or fewer, $100 for 26 to 50, and $125 for more than 50. This fee covers our expenses to open the room. The Room Fee is not the same as the deposit to secure a date. See next question…
Is there a deposit?
Yes. To secure a date in the Pavilion Room we collect a $100 deposit. “Earnest money,” if you will. The $100 is deducted from the final total on your event invoice on the day of your party. We will occasionally waive the deposit for groups who regularly use the party room. Waiving the deposit does not waive the room fee–the deposit is not the same as the room fee.
Is there minimum food and beverage purchase?
Yes, but only for hors d’oeuvres buffets. $400 is the minimum food and beverage purchase.
What are the service charges?
Service charges are based on percentages of the total sales of your party before taxes. We staff the Pavilion Room independently from the restaurant. That means that your servers are only working for you. Each server assigned to a party is guaranteed a minimum of $80 for a lunch party and $100 for a dinner party. We use a base of 20% of your party’s total food and beverage to calculate the service charge amount. If your group’s service charge amount does not equal $80 at lunch or $100 at dinner then we will automatically increase the service charge to meet that minimum.
What is the 5% buffet service charge?
This charge is added only to cocktail and buffet-style parties (to the food subtotal cost only) to cover our additional linen expenses and buffet equipment usage.
What are the additional labor service charges?
Many events require additional personnel apart from the dining room floor staff or waiters. These individuals are support staff or our culinary professionals who are assigned only to your party. They are included in the service charge calculations.
Why is there a bartender charge if I have a waiter?
We include a bartender charge if you are having a cash bar or a larger party that requires a person to do extensive set-up and/or offer constant service at the bar. Often the addition of the bartender fee will eliminate any up-charging to cover the minimum service charge.
Can we have separate checks?
No, we are not able to offer separate checks in the Pavilion Room. There are numerous calculations that are involved in arriving at a final cost so we ask that one payment be made at the end of your event. …this topic is open for discussion if you MUST have separate checks.